6 Steps to Prepare a Software Project Transition Plan
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In this article, we’ll present a case study about a fictional manufacturing company that is planning for its quarterly meeting, which will look back over the last few months.
In anticipation of the meeting, the company’s Business Intelligence team will work to create a dashboard that will be shared with the company’s senior management. The dashboard should provide key information about the company’s overall objectives, such as performance for the previous quarter, and the impact of the changes discussed at the previous meeting. To do this, it will focus on several key indicators (revenue, costs, profits, etc.).
Beyond simply conveying information, we’ll look at how the team fulfills their mission by sharing the results from their analyses, which actions to take moving forward, and finally, the impact that these actions will have on the company.
The fact is, in today’s very competitive entrepreneurial environment, having the right information is key to implementing a successful overall strategy. The company’s leaders will therefore need effective tools to help them make decisions, and the strategic dashboard is designed precisely for this purpose.
In most cases, a company’s decision-makers don’t have the time or expertise necessary to analyze and process the huge amounts of data available, and will rely on a dedicated team to do this.
This means that an effective strategic dashboard doesn’t make readers do the interpreting work: the dashboard presents conclusions directly, along with the corresponding recommendations. As Avinash Kaushik so aptly says, the meeting “becomes a discussion about the actions rather than an argument about the data. That is how you know you are winning.”
This is surely the most important step of the process, because it leads to a formal framework for dashboard creation. The team asks some important questions to serve as a project roadmap.
This type of dashboard should enable the company to address the following issues:
The dashboard will serve to help leaders define objectives and strategies for the company in general.
The dashboard will be divided into 2 main categories:
The company knew that it was important to shift to 4.0, successfully building a modern IT infrastructure. It automates data extraction and processing, which presents a significant advantage by ensuring high-quality, comprehensive data.
The team therefore doesn’t have to load data from different sources and process them to generate the above-mentioned KPIs. Finally, different data analysis techniques are applied to help others understand and explain the results.
The dashboard has three main parts:
Let’s look at each of these parts in more detail.
For easier reading and navigation, the dashboard is separated into three sections in different tabs. In a dashboard, the important KPIs generally appear in a visible location at the top of the page, and then the tables and graphs are placed at the bottom.
The company decided to invest in custom software that provides access to a dashboard.
Having good visibility on your key performance indicators (KPI) allows you to make informed decisions to improve production processes, reduce costs and satisfy customers. In addition, a good understanding of these indicators can help you anticipate market trends and develop strategies to maintain and increase your company’s competitiveness.
Benchmark your manufacturing metrics with the industry’s top 5 KPIs in 45 sec.
Tab 1: The key takeaways
The first page of the dashboard helps with decision-making, because it groups the most important information that requires attention from decision-makers by highlighting the results of the analysts’ research.
As mentioned above, leaders will focus their discussion on the different information presented and the resulting actions.
With all of this information, leaders will know exactly what to focus on during the meeting, and to really study the issue, they will be able to interact with the data in the “Costs” and “Human Resources” section if they feel like they need more details.
Tab 2: Cost analysis
This part covers the financial side of the company and contains 3 sub-sections:
Tab 3: Human resource analysis
Employees are a company’s main asset, and there should be a section dedicated to them in the dashboard. This section contains 3 sections.
After long discussions, the meeting ends, and a series of actions should be proposed. Unlike at a standard quarterly meeting, because of the dashboard, this one was able to provide an overview of the company’s various strategic performance indicators. With this clear picture, the decision makers now know which very precise actions to take.
Once these actions are in place, new questions will certainly arise, and the team may need to conduct additional analyses to answer them, but it will be much more clear which direction to take. This exercise should be viewed as an ongoing process, and through improvement, companies can set themselves apart from the competition.
Stay competitive: evaluate your manufacturing KPIs effectively.
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